Introduction of electronic files for BAföG at Studierendenwerk Gießen marks third successful roll-out in the state

Pliezhausen, 3 July 2025 – DATAGROUP continues to advance the digitalization of student finance in Hesse with the introduction of electronic files (e-files) for BAföG at Studierendenwerk (student services organization) Gießen. Following implementations in Darmstadt and Kassel, Gießen is now the third location to replace the paper-based processes with a digital solution.

The shift to digital processing of BAföG applications at Studierendenwerk Gießen represents another important step toward the modernization of administrative procedures. The digitalization of student finance thus is structured and advanced in a sustainable way.

To implement the project in Gießen, an interdisciplinary project group was formed to analyze existing procedures and develop new digital workflows. DATAGROUP provided both technical and conceptual support, coordinating the phased roll-out of BAföG e-files through pilot groups and laying the foundation for the transition in the office.

Advantages of digital file management

The transition to e-files improves administrative efficiency, reduces paper usage, and enables the adoption of modern, flexible processes. Documents can now be accessed digitally, facilitating mobile work beyond the office environment. Paper documents are scanned with legal validity and integrated into the system, while electronically received documents no longer need to be printed or archived physically. This significantly eases operations and contributes to more sustainable administration. Students also benefit from faster processing times and improved communication with the offices. Dominik Kaiser, Head of the Office for Educational Support in Gießen, notes: “Despite the challenges that come with such a comprehensive transition, it becomes apparent that digital file management offers many benefits. We have reviewed and optimized existing workflows, laying the foundation for a future-ready administration – a win-win for both students and staff.”

DATAGROUP as a digitalization partner of the public sector

In early 2024, DATAGROUP initiated the first implementation of BAföG e-files in a pilot project with Studierendenwerk Darmstadt. This project resulted in the development of technical standards and process guidelines, created in close collaboration and used as the foundation for subsequent roll-outs. Based on this groundwork, e-files were introduced in Kassel and Gießen. DATAGROUP is now working on implementing BAföG e-files in other federal states as well. 

The IT service provider has many years of experience in digitalizing public administration processes. With its BAFSYS software, DATAGROUP is the leading provider for managing student support schemes (BAföG and AFBG) in Germany. This software is already used in eleven federal states. As a digitalization partner, DATAGROUP not only manages technical implementation but also offers comprehensive support to public institutions – from process analysis and workflow design to training.

About DATAGROUP

DATAGROUP is one of the leading German IT service providers. Some 3,700 employees at locations across Germany design, implement, and operate IT infrastructures and business applications. With its CORBOX product, DATAGROUP is a full-service provider, supporting global IT workplaces for medium and large enterprises as well as public authorities. DATAGROUP is growing organically and through acquisitions. The acquisition strategy is particularly noted for its optimal integration of new companies. DATAGROUP is actively participating in the consolidation process with its “buy and turn around” and its “buy and build” strategy.

CONTACT

Anke Banaschewski
Investor Relations & Corporate Communication
presse@datagroup.de